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2018 Council Elections and Annual General Meeting

Voting has now closed for the 2019 LIV Council.

Members are advised that the Annual General Meeting of the Law Institute of Victoria (LIV) for 2018 will be held on - Wednesday 21 November 2018 at 6.00pm in the Lecture Theatre, Ground Floor, 470 Bourke Street, Melbourne Victoria.

Members may refer to the Notice of Meeting for the AGM and minutes of the previous meeting.

LIV Council Elections & Vacancies

You can make a contribution to the future of the legal profession and its members by standing for election to the Law Institute of Victoria Council.

Your LIV Council is designed to be representative of you as members and is democratically elected by you as members.

Elections are held annually for the Law Institute of Victoria Council (“Council”). Elections are conducted in accordance with the Constitution and the Corporations Act 2001 (Cth)

Clause 48.3(5) specifies that if an election is to be held the following important dates must be adhered to:

  • Wednesday 19 September 2018: LIV Council Election nominations open.
  • 5pm, Wednesday 3 October 2018: LIV Council Election nominations close.
  • Monday 29 October 2018: Notice of Annual General Meeting.
  • Monday 29 October 2018: Ballot papers dispatched.
  • 5pm, Wednesday 14 November 2018: Closing of the ballot.
  • 6pm, Monday 19 November 2018: Receipt of proxies.
  • 6pm, Wednesday 21 November 2018: Annual General Meeting.

Supervision and Administration

All facets of the elections process are supervised by three returning officers elected by the Council prior to the deadline for nominations for Council members and President and Vice President. A Returning Officer draws the lot that determines the order of candidates on the ballot paper.

Electronic Voting Process and Storage

  • Members' identifiable information is separated from their vote prior to the LIV counting preferences. It is not possible to match the member details to the vote.
  • To lodge a vote via the online system, eligible members will need to access the LIV website and enter membership number and password and click “enter”.  Members' details will be matched against the voting roll and will be granted access to the secure online ballot paper.
  • The member will then cast their vote, using the instructions and submit their vote. The system will then automatically store only the vote information in a database. This method ensures the secrecy of the ballot and the anonymity of the member is retained.
  • Upon pressing submit, the member will receive an acknowledgment email from the LIV. This email will contain a unique receipt number that confirms that the vote was registered in the separate database.
  • Once the member has voted the system will not permit access again to the member.
  • The LIV's role is to:
    • provide a secret electronic ballot, to ensure that the processes undertaken are accurate and the results are accurate
    • respect voter privacy
    • provide members with an electronic system which is convenient and easy to use.
  • Election vote only information is stored in the secure database until the deadline for voting closes.
  • At this stage the Returning Officers (authorised personnel) will unlock the vote only data to reveal the results.

LIV Council Casual Vacancies

If a councillor leaves his/her seat during the course of their term, a casual vacancy occurs.  This generally occurs due to a resignation of a councillor or an inability to take up office.

When a seat becomes vacant the LIV will notify the membership of the vacancy as soon as practicable through LawNews and the LIVs advertising channels.

Council will, by resolution, determine who shall assume the positions on advice from its Corporate Governance Committee.When selecting any person to fill a casual vacancy, Council considers the following criteria:

  • The strength of a candidate’s ability to contribute to Council;
  • The profile of the candidate within the profession;
  • Whether any gaps exist on Council that need to be filled in the interests of balanced representation, e.g. gender, age, area of legal expertise, firm connection etc.;
  • Whether the candidate has aspirations to seek a position as an office bearer at some time in the future;
  • Whether the candidate stood for election to the Council at the most recent Council election and, if so, in what position that candidate finished;
  • Whether the candidate has been previously involved in section committees or otherwise at section level.

Candidates must be financial members of the Law Institute of Victoria.

Contact

Please contact the Company Secretariat on 03 9607 9513 or by email if you have any queries or to be put in touch with a senior Council member to discuss your nomination further.

Frequently Asked Questions

  • How do I nominate someone for Council?
    1. To be eligible to nominate you must be a full financial member, hold a current Australian practising certificate and agree by declaration that you are a fit and proper person and not disqualified from being a director.
    2. Access the LIV Council nomination form.
    3. Organise two members to propose and second your nomination and co-sign the nomination form.
    4. Provide a nomination statement of no more than 150 words to support your candidacy (optional).
    5. Supply a high resolution, passport-style photograph for your profile (minimum 1MB file size), which can be sent separately by email.
    6. Post or email (secretariat@liv.asn.au) the completed nomination form to the Returning Officers, Law Institute of Victoria, 470 Bourke Street, Melbourne 3000 Nomination forms must be received by 5pm Wednesday, 3 October 2018.
  • What is the role of Council?

    The LIV Council consists of 18 Directors who have statutory and fiduciary responsibilities under the LIV Constitution, Corporations Act 2001 (Cth) ("the Act") and Australian Charities and Not-for-Profits Commission Regulation 2013 (Cth) ("the Regulations").

    Council members are elected for an initial term of no more than three years. Directors may nominate for re-election.

    Council member responsibilities include to:

    • ensure the LIV has adequate and effective corporate governance structure to maintain its compliance with statutory requirements
    • set the strategic direction of the LIV and ensure it operates within its not-for-profit purpose
    • ensure that Council has appropriate standards of ethical behaviour and avoids conflicts of interest
    • represent and promote the LIV, its members and the legal profession on matters affecting the profession
    • strengthen the community's understanding of and confidence in the legal profession
    • establish, delegate and revoke powers to committees and any other permitted persons.


    More information can be found here About LIV Council and Council Charter.

  • Who can nominate for Council?

    Full members of the LIV can nominate and vote. Full members are those who have paid for the current membership year and have a current practising certificate (this includes honorary life members). Graduates, associate members and students are not eligible to nominate or vote.

  • When do nominations open and close?

    Nominations are open from 19 September 2018 and close at 5pm on Wednesday 3 October 2018.

  • How often does Council meet?

    Council is scheduled to meet on the third Thursday of each month (9 meetings per year) from 4.45pm 7.30pm at the LIV. Council members are able to attend in person or via videoconference or teleconference.

    Council members are expected to attend each meeting, which includes a meeting in a country location and one in a suburban location each year. A Conference of Council (thought leadership day) is convened in February.

    There are other meetings that Council members may be invited to or asked to attend, including meetings of Council committees, meetings of country and suburban law associations, and occasional business or events as identified and invited by the president, CEO or council secretary. Most meetings take place outside of business hours or at lunch time.

  • What are the important dates?

    The following important dates must be adhered to:

    Item

    Clause

    Deadline

    Receipt of special business

    cl 27.1(1)

    5.00pm Wednesday 19 September 2018

    Nominations Deadline

    cl 47.4

    5.00pm Wednesday 3 October 2018

    Ballot Papers dispatched

    cl 48.3(1)

    Monday 29 October 2018
    (not including Melbourne Cup day)

    Notice of Annual General Meeting

    cl 20.1(b)

    Monday 29 October 2018
    (not including Melbourne Cup day)

    Ballot papers returned

    cl 48.3(6)

    5.00pm, Wednesday 14 November 2018

    Receipt of proxies

    cl 38.1

    6.00pm, Monday 19 November 2018

    Annual General Meeting

    cl 19.1

    6.00pm, Wednesday 21 November 2018

     

  • When are election results determined?

    All members will be notified of the election results at the LIV annual general meeting to be held at 6.00pm on Wednesday 21 November 2018.